What is an archival processing plan?

What: A processing plan lays out the work needed for a collection to be accessible and usable at a determined processing level. Why: A processing plan documents the rationale for work performed on a collection, and allows for transparency of practice among archivists and between archivists and users.

What is the archive process?

The archive process selects data from a source (one or more tables in a database) and copies that data to a destination (an archive file). To archive data, you must create an archive request that includes the specifications for the data to be archived, called the access definition, and the parameters for processing.

What does a processing archivist do?

Duties and responsibilities: Arrange and describe permanent and historical records according to best professional practices and standards. Utilize access tools such as finding aids, the records management software system, microfilm, and published materials to answer in-person, telephone, and E-mail reference requests.

How long does it take to process an archival collection?

In general, using a minimal processing approach, you should be processing collections at 4 hours (or less) per linear foot.

How do I label an archive folder?

Folders and envelopes should be labeled on the tab as follows, using pencil. Print or write neatly, in characters that are approximately 3/8″ high (in other words, not in large or sloppy writing). Place all essential information on the top portion of the tab, so that it can be read most easily.

Why is respect des fonds important?

The rule of Respect des fonds recognizes that the records that one person or group accumulates over the course of his, her, or its existence reflect and document that existence, and that together they constitute an interrelated whole, a coherent body of evidence.

What are the types of archives?

There are generally 3 types of archives in enterprise IT:

• Governance archives (aka. legal hold or compliance archive).
• Cold storage archives.
• Active archives.

How do archivists organize collections?

Archivists organize records according to provenance. Archivist also have a word for material deliberately gathered together and organized by topic or theme. This type of material is referred to as a collection. Fonds/collections are arranged and then described using a guide called a finding aid.

How do you name an archival collection?

When creating a title for a collection of archival materials that has been formed around a person, organization, subject, or activity, or that has been gathered from a common source, use the name of the person, organization, subject, activity, or common source followed by the term “Collection.”

What are archival principles?

The essential principles supporting the archival perspective are as follows: the sanctity of evidence; respect des fonds, provenance, and original order; the life cycle of records; the organic nature of records; and.

What is archival appraisal?

Archival appraisal is a core archival function by which records are selected for long-term preservation as archives by analysing their value.

What is an archival backup?

An archival backup is a backup that is performed on any files or data that have been changed since the last backup.

What is archival institution?

An archival institution is an organization or organizational unit that manages archival materials as its primary business function. It’s main purpose is to acquire, preserve and provide access to collections of archival materials.

What is an archival collection?

archival collection. Documents or records generated during the natural (organic) functioning of their creator (provenance), and assembled or filed in their original order of creation. Compare with artificial collection.